CITY OF GOLDENDALE GOLDENDALE, WASHINGTON REGULAR MEETING February 6, 2006 The Regular meeting of the Goldendale City Council was called to order by Mayor Mark Sigfrinius on Monday, February 6, 2006 at 7:00 PM in Council Chambers. CALL TO ORDER ROLL CALL: MAYOR: Mark Sigfrinius COUNCILMEMBERS PRESENT: Tom Cuff Mable Eaton Gary Hoctor Marty Dixon Steve Johnston Mike Montanye STAFF PRESENT: Larry Bellamy, City Administrator Tracy Hansen, City Clerk Dave Griffin, Public Works Director Rick McComas, Acting Police Chief Mayor Sigfrinius noted to Council that Councilmember Abbott had requested to be excused. He needed to be at his job and would be unable to attend. A MOTION BY COUNCILMEMBER MONTANYE, SECONDED BY COUNCILMEMBER JOHNSTON TO EXCUSE COUNCILMEMBER ABBOTT. MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA: A MOTION BY COUNCILMEMBER MONTANYE, SECONDED BY COUNCILMEMBER HOCTOR TO APPROVE THE CONSENT AGENDA CONSISTING OF THE MINUTES OF JANUARY 17 AND 30, 2006, CLAIMS WARRANTS #23230-23290 IN THE AMOUNT OF $53,845.48 AND PAYROLL WARRANTS #24432-24483 IN THE AMOUNT OF $79,664.75 FOR PAYROLL ENDING JANUARY 15, 2006. MOTION CARRIED UNANIMOUSLY. Mayor Sigfrinius requested a motion to amend the agenda to include a presentation by Tourism Coordinator Lorraine Reynolds. A MOTION BY COUNCILMEMBER MONTANYE, SECONDED BY COUNCILMEMBER DIXON. MOTION CARRIED UNANIMOUSLY. PRESENTATIONS: Lorraine Reynolds, Golden Event Planning presented information to council regarding a multitude of events scheduled throughout 2006. The Goldendale Motor Sports Club appeared with Lorraine to request a consensus of the Council on a “tire burn-out.” Plans have been made to have a chili feed along with the “burn-out” and location has been selected. Also, a video on the Mounted Shooters Assoc. that will be performing in August was viewed by Council. DEPARTMENT REPORTS: Public Works Director, Dave Griffin reviewed with Council the various areas the Public Works crews had been working, including storm drainage, pipe work, etc. Many of these projects were a result of the recent wet weather. Director Griffin also noted that the mountains had snow levels at 6.9 ft, and due to the good snow pack no wells have been running. Acting Police Chief, Rick McComas told Council that he would be reviewing the budget, getting up to speed on the various expenditures, reviewing policies and procedures, keep current programs in place and overall keeping the department running to the best of its abilities. As Acting Chief, Lt. McComas stated he wanted to ensure the citizens of the strength, integrity, and commitment of the Police Department. COUNCIL BUSINESS: Tuttle Property Annexation City Administrator, Larry Bellamy requested a determination of Council’s wishes on the Tuttle Property Annexation. The Council has the option to accept annexation as proposed, modify the annexation, or reject the annexation. The Council must also decide if the annexation will be required to assume all or any portion of existing city indebtedness and adoption of the proposed zoning regulations. A MOTION BY COUNCILMEMBER HOCTOR, SECONDED BY COUNCILMEMBER DIXON TO ACCEPT THE INTENT TO PETITION TO ANNEX FILED BY TUTTLE PROPERTY MANAGEMENT AS PROPOSED AND REQUIRE THE SIMULTANEOUS ADOPTION OF THE PROPOSED ZONING REGULATION FILED FOR THE AREA TO BE ANNEXED, AND REQUIRE THE ASSUMPTION OF ALL OR ANY PORTION OF THE EXISTING CITY INDEBTEDNESS BY THE AREA TO BE ANNEXED. MOTION CARRIED UNANIMOUSLY. Menke Jackson Fee Agreement City Administrator, Larry Bellamy presented Council with a letter requesting a new fee agreement along with the proposed fee agreement. A MOTION BY COUNCILMEMBER HOCTOR, SECONDED BY COUNCILMEMBER MONTANYE TO AUTHORIZE THE MAYOR TO EXECUTE THE NEW FEE AGREEMENT WITH MENKE JACKSON BEYER ELOFSON EHLIS & HARPER. MOTION CARRIED UNANIMOUSLY. City Administrator, Larry Bellamy presented Council with the Resignation Agreement with David Hill. It is the request of administration that this agreement be approved. Mr. Bellamy reviewed the compensation to be given Mr. Hill as per the agreement. A MOTION BY COUNCILMEMBER MONTANYE, SECONDED BY COUNCILMEMBER JOHNSTON TO APPROVE THE RESIGNATION AGREEMENT BETWEEN THE CITY OF GOLDENDALE AND DAVID B. HILL. Question by Councilmember Cuff on leave accumulation and limits of said leave. City Administrator, Larry Bellamy noted the City has already begun looking into ways to change that policy but due to union negotiations, it will take time to change. Question by Councilmember Johnston – asked for input from Acting Chief McComas on his professional opinion of the agreement. Acting Chief McComas stated that he believed the original service agreement was in proper order and certainly qualified for the position as addressed. I believe now the resignation agreement is in line with that original agreement and I believe it should be honored. With no further questions, MOTION CARRIED UNANIMOUSLY. Industrial Park Prelim Plat, Phase II City Administrator, Larry Bellamy requested Council to adopt the Planning Commissions Findings, Conclusions and Recommendations on the Preliminary Subdivision for Phase II of the Industrial Park. A MOTION BY COUNCILMEMBER JOHNSTON, SECONDED BY COUNCILMEMBER DIXON TO ADOPT THE PLANNING COMMISSIONS’ FINDINGS, CONCLUSIONS AND RECOMMENDATION OF THE PRELIMINARY SUBDIVISION FOR PHASE II OF THE INDUSTRIAL PARK. MOTION CARRIED UNANIMOUSLY. REPORT OF MAYOR & COUNCILMEMBERS: Councilmember Dixon discussed some kind of welcome for the service men and women returning from Iraq be part of activities planned for Goldendale. Councilmember Eaton requested the web site for City of Goldendale Offices be remodeled. Mr. Bellamy indicated that a design company had been contacted for a quote already to do this. City Administrator, Larry Bellamy requested the ordinance committee meet on February 13th, to work on ordinances. The meeting would begin at 6:30. All Committee members stated they could attend. PUBLIC COMMENT: Diane Thornton – 455 Orchard Hgts, Goldendale. I have 3 questions. 1) During Mr. Hill’s leave in December, did he take vacation. Mayor Sigfrinius responded that he did use vacation for all his time off; 2) Does the City have a policy that allows a leave “carry-over” and if so, what is the carry-over amount. City Administrator Bellamy responded that the City does not currently have a policy that limits the carryover of leave or the amount of leave that can be accrued. 3) Can the City tell the public how many hours of leave Mr. Hill has on the books? Both Mr. Bellamy and Mayor Sigfrinius stated we would have to find out if that is personal information that can be publicly shared. EXECUTIVE SESSION WAS REQUESTED BY COUNCILMEMBER MONTANYE, SECONDED BY COUNCILMEMBER HOCTOR FOR THE PURPOSES OF PERSONNEL ISSUES. MOTION CARRIED UNANIMOUSLY. The Council convened at 8:50 upon conclusion of the executive session. With no decisions being made and no motions taken. ADJOURNMENT: MOTION BY COUNCILMEMBER HOCTOR, SECONDED BY COUNCILMEMBER DIXON TO ADJOURN THE REGULAR MEETING OF THE CITY COUNCIL. MOTION CARRIED UNANIMOUSLY. _________________________ ATTEST: Mark Sigfrinius Mayor ____________________________ Tracy Hansen Clerk-Treasurer